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Back to Automate restaurant marketing & booking with Excel, VAPI voice agent & calendar

Set Up: Automate restaurant marketing & booking with Excel, VAPI voice agent & calendar

This workflow combines lead management with voice-powered customer outreach for restaurants. It processes leads from Excel spreadsheets, initiates personalized voice marketing calls through VAPI, captures responses, and automatically schedules bookings in Google Calendar while tracking all interactions back to Excel.

What This Automation Does
1

Trigger on new leads from Excel

Monitors Excel spreadsheet for new customer leads and extracts relevant contact information and preferences.

2

Process lead data for campaigns

Formats and prepares lead information including customer names, phone numbers, dining preferences, and booking history.

3

Initiate voice marketing calls via VAPI

Places personalized voice calls to leads with tailored restaurant offers and booking invitations using AI voice technology.

4

Capture customer responses

Records call outcomes and customer responses, extracting booking requests and dining preferences from voice interactions.

5

Schedule bookings in Google Calendar

Automatically creates calendar entries for confirmed reservations with party size, time, and special requests.

6

Update Excel with campaign results

Logs all call results, booking confirmations, and customer responses back to Excel for tracking and analysis.

Prerequisites

  • VAPI subscription with voice AI access
  • Google Sheets with lead management data
  • Google Calendar for booking management
  • Excel spreadsheet with proper lead structure
  • Customer contact permissions for voice calls

Services Used

Google Sheets TriggerHttp RequestGoogle SheetsGoogle Calendar

Services with alternatives — you can swap them in the next step.