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Back to Client Notification System

Set Up: Client Notification System

This automation monitors client responses to your marketing campaigns, automatically analyzes their sentiment using AI, and sends instant notifications to your team when important replies come in. Perfect for staying on top of client feedback and responding quickly to maintain strong relationships.

What This Automation Does
1

Client submits onboarding information

New clients fill out your onboarding form with their contact details and project information. This data is automatically saved to your client database for future reference.

2

Point of contact details are captured

Key stakeholders from the client side submit their information through a separate form. The system links them to the appropriate client account in your database.

3

Client replies are monitored

When clients respond to your emails or campaigns, the system automatically captures these responses and prepares them for analysis.

4

AI analyzes response sentiment

Each client reply is processed by AI to determine whether the sentiment is positive, negative, or neutral. This helps you prioritize which responses need immediate attention.

5

Response data is stored

The client's response, along with the AI sentiment analysis, is automatically saved to your analytics database for tracking and reporting purposes.

6

Team receives branded notifications

Your team members get instant email alerts with professionally formatted HTML notifications containing the client's response details and sentiment score, so you can respond quickly to important feedback.

Prerequisites

  • Gmail account for sending notifications
  • Database for storing client information and analytics
  • DeepSeek AI account for sentiment analysis
  • List of team members who should receive notifications
  • Branded email template for professional notifications

Services Used

GmailPostgreSQL DatabaseDeepSeek AIWeb Forms

Services with alternatives — you can swap them in the next step.

USD 0.02 – 0.08 per run

Costs include AI sentiment analysis per response and email sending. Higher costs for longer client responses.