Auto-follow-up for canceled Calendly meetings with GPT-4, Loom & Asana

Automatically follows up with prospects who cancel Calendly meetings using AI-generated emails, personalized videos, and Asana task tracking.

workflowlead_generation

by James Carteron n8n

Nodes

Triggers

Platform

n8n

Tech Stack

Calendly Trigger

OpenAI

Gmail

Asana

How It Works

When a Calendly meeting is canceled, this workflow automatically generates a personalized follow-up email using GPT-4, includes a custom video link, and sends it via Gmail. It also creates an Asana task to track the missed opportunity and ensure proper follow-up.

Detect canceled Calendly meetings

Calendly webhook triggers the workflow automatically when a scheduled meeting is canceled or when someone no-shows.

Extract meeting details

System extracts relevant information about the canceled meeting including attendee details, meeting time, and cancellation reason.

Generate personalized follow-up email

GPT-4 creates a friendly, contextual follow-up message based on the specific meeting details and cancellation circumstances.

Add personalized video link

Workflow incorporates a pre-configured Loom video link to provide additional value and maintain personal connection with the prospect.

Attached Files

workflow.json